Philippine Nurses Association

of Oregon/Washington

 

2008 – 2010

ByLaws

 

 

ARTICLE 1

 

NAME

 

Section 1:  Name

 

The name of this association shall be the Philippine Nurses Association of

Oregon/Washington hereinafter called PNA-OR/WA.

 

The PNA-OR/WA shall be a chapter of the Philippine Nurses Association of America (PNAA).

 

ARTICLE II

 

MISSION

 

Section 1:  Mission

 

The mission of the PNA-OR/WA is to promote unity among Filipino nurses.

 

ARTICLE III

 

PURPOSE

 

Section 1:  Purpose

 

The purpose of the PNA-OR/WA is to promote fellowship and unity among Filipino nurses and to foster positive image in the community by maintaining nursing values, uniqueness, compassion, and dignity of the nursing profession.

 

ARTICLE IV

 

GOAL

 

Section 1:  Goal

 

Utilize professional, leadership, and unity among Filipino nurses in Oregon and

SW Washington while developing and fostering improvement within the healthcare environment and supporting the advancement of the nursing profession.

 

ARTICLE V

 

OBJECTIVES

 

Section 1:  Objectives

 

Plan activities that will unify Filipino nurses in Oregon and SW Washington.

Develop a mentoring and coaching plan for newly relocated Filipino nurses.

Develop an orientation packet for new members of the PNA-OR/WA.

 

Collaborate with other professional organizations and agencies in supporting continuing education, research, and nursing practice.

 

ARTICLE VI

 

MEMBERSHIP AND DUES

 

Section 1:  Membership

 

The PNA-OR/WA shall consist of Filipino Registered Nurses (RNs), other non-Filipino RNs, Licensed Practical Nurses (LPNs), Nursing Students, Certified Nursing Assistants (CNAs), and Auxiliary Members.

 

Regular members are Filipino nurses licensed in Oregon and Washington, and with a paid membership fee for the current year.Auxiliary members are Filipino nurses not licensed in Oregon and Washington, LPNs, Unlicensed, Retired Nurses, Student Nurses (Unlicensed), and non-Filipino Nurses.

 

Membership will be established after submission of a completed membership

application and payment in full of the annual membership dues.

 

Membership period will be a period of 12 consecutive months, beginning January 01 until December 31 (calendar year).

 

Section 2: Dues

 

Annual dues shall be recorded by calendar year from January 01 ending December 31.

 

Regular members will pay an annual fee of $35.00 ($10.00 for national membership and $20.00 for the OR/WA chapter membership). Auxiliary members will pay an annual fee of $15.00.

 

2).        To be a current active member of the PNA-OR/WA, all members shall pay the required PNA-OR/WA annual dues, to be collected by the chapter treasurer.

 

3).        Membership cards shall be issued upon receipt of the correct membership dues.

 

4).        Changes in membership structure and dues will be determined by the Executive Board and approved by the majority of the membership present and voting at any regular business meeting of PNA-OR/WA.

 

ARTICLE VII

 

DUTIES, RIGHTS, PRIVILEGES OF MEMBERS

 

Section 1:  Members shall abide by the By-Laws of the PNA-OR/WA

 

1.1).     Membership in the association is a privilege and is achieved by compliance with these By-Laws.

Section 2:  Regular and Auxiliary members shall pay the prescribed fee.

Section 3:  Regular members shall have the right to vote and to be voted upon.

Members shall request for a special meeting from the Executive Board by written request to the President, and signed by at least four (4) members.

Members may inspect the books and records of the association for lawful and definitive purpose with the consent of the president.

Auxiliary Members shall have the same duties, rights, and privileges of regular members except the right to vote and to run for office.

 

ARTICLE VIII

EXECUTIVE BOARD

 

Section 1:  Executive Board

 

The ultimate authority in the association will be vested on the Executive Board consisting of seven (7) elected officers and advisors board members of the association. Any vacancy in the Executive Board will be filled by a duly qualified member appointed by the President and approved by the Executive Board.

 

ARTICLE IX

EXECUTIVE OFFICERS, ELECTION, DUTIES AND RESPONSIBILITES

 

Section 1:  Executive Officers, Election, Duties and Responsibilities.

 

The officers of the association consist of the President, President-Elect, Vice-President, Secretary, and Treasurer, Auditor, and the PRO.

 

Section 2:  Election and Eligibility.

 

1).        Election of Officers and members of the Board of Directors will be held biennially (2) for the designated elected year.

2).        To be eligible to serve for an elected office, a nominee must have an active membership and has expressed interest and commitment to serve the term of office.

3).        To be eligible to serve for the office of the President-Elect, a nominee must have served in term in the Executive Board immediately preceding nomination.

4).        A nominee maybe a candidate for only one office at a given time and if holding an elected office may not be a candidate for another offrice unless the current term expires at the time of the election.

5).        In the presence of a tie vote on any position, the Executive Board will break the tie.

 

Section 3:  Term of Office

 

1).        All elected officers will serve two (2) consecutive years and can be re-elected to the same office for another term exect for the President and the President-Elect.

 

2).        The absence of officers and members of the Board of Directors for more than Fifty (50%) of the regular meetings may be grounds for termination from office, unless the Executive Board validates justification for the absence.

 

Section 4:  Duties of the Officers

 

The President

 

The President acts as chairperson for the Executive Board

The President calls and presides at the general and board meetings.

The President appoints all chairpersons for working committees subject to the approval of the Executive Board.

The President signs or countersigns all official documents of the PNA-OR/WA.

The President participates in all committees and act as ex-officio member, except in the nominations and election committee.

The President endorses a written summary of all transactions, activities, official documents, money, and other properties of the organization to the incoming Executive Board within thirty (30) days after termination of office.

 

The President-Elect

 

The President-Elect will perform the duties of the President in his/her absence or inability to act. The President-Elect will perform other duties as may be delegated by the president or the Executive Board. To appoint – to assume position by another officer holding office for 2 years.

 

The Vice President

 

The Vice-President will perform duties of the President-Elect in

the absence or inability of the President-Elect to act.

The Vice-President performs other duties as my be delegated by the President or the

 

Executive Board.

 

Secretary

 

The Secretary will record the proceedings of all business meetings.

The Secretary will distribute approved minutes to all members and pertinent data to respective committee chairpersons.

The Secretary will preserve all reports, pertinent records, and membership roster of the association.

The Secretary will issue notices regarding meetings and activities.

The Secretary will send out information to all members regarding projects, programs, and activities undertaken by the organization.

 

Treasurer

 

The Treasurer will be responsible for the financial affairs of the

organization.

The Treasurer will keep a record of all receipts and disbursements.

The Treasurer will execute appropriate banking transactions as designated by the Executive Board.

The Treasurer will issue checks of the association, countersigned by the President, for purposes as approved by the Executive Board.

The Treasurer will assist in the direction of fund raising activities.

The Treasurer will present financial records for examination by Executive Board and outside regulators.

The Treasurer acts as the chairperson of the Finance Committee.

The Treasurer will submit a written report of the fincial standing of the organization at the regular meeting.

 

ARTICLE X

MEETINGS/QUORUMS

 

 

Section 1.        A general meeting shall be held monthly.                  

The Executive Board shall meet quarterly or more frequent whenever necessary.

The date, time and place of all meetings shall be designated by the Executive

 

Board and communicated to the general membership at the start of each calendar year.

 

Section 2.     Attendance of 33% of all active members shall constitute a quarum in the general

 

Assembly.

 

2.1       A majority of the Executive Board (51%) is necessary at all meetings to constitue a quorum. Matters submitted for voting shall be determined by majority vote of members present during the meeting.

 

ARTICLE XI

STANDING COMMITTEES

 

Section 1.        The standing committees of this organization shall be: Membership, Education and Research, Legislative and By-Laws, Budget and Finance, Publication/Publicity, Nominations and Election, Program/Cultural Affairs and Awards, Ways and Means, Human Rights.

 

Section 2.        The President, with the approval of the Executive Board, shall appoint the chair and members of the committees members. The chair will be responsible for choosing their members. The Committee shall consist of a chair, which is either a member of the Board or an active members, a co-chair, and at least two (2) other members.

 

Section 3.        The committees’ responsibilities shall be as follows:By-Laws and Legislative Committee – The committee will review the By-Laws and submit recommendations for amendments to the Executive Board for approval by the members during general assembly. The committee shall disseminate information regarding current issues and legislative proposals that directly or indirectly affect members and the profession and collaborating with other organizations/agencies in addressing and supporting legislations that affect the nursing profession and health care.

 

Membership Committee – The committee will initiate programs for membership recruitment and recommend strategies for recruitment and retention of members.

 

Education/Research Committee – The committee will plan and impement

educational programs to meet membership needs and collaborate with other

educational agencies to promote professional growth.Finance Committee – The committee will prepare an annual budget for approval of the Executive Board prior to the beginning of the next fiscal year.Ways and Means Committee – The committee will explore ways to raise funds.

Publication/Publicity Committee – The committee will coordinate media releases in order to enhance the image of the association.Nomination and Election Committee – The committee is responsible for nomination and election proceedings, tallying ballots, and reporting of results.Program/Cultural Affairs Committee – The committee will promote diversity, cultural values and professionalism through collaboration with other organizations, coordination of social activities to enhance cooperation.Section 4.Committee Report – Each committee chair will submit a written report on activities and accomplishments at the quarterly meeting.

 

ARTICLE XII

ADVISORY BOARD

 

Section 1.        The Advisory Board will be comprised of past Presidents of the association who have maintained a good standing and participation. The Executive Board may appoint leaders who are recognized in their fields of endeavor and resource persons who have demonstrated interest in furthering the goals of the organization to the Advisory Board. The Executive Board will determine criteria for membership of persons to the Advisory Board, other than past Presidents.

 

Section 2.        Functions of the Advisory Board The Advisory Board will act in an advisory capacity and participate without voting privileges, in deliberation and making recommendations to the deliberation and making recommendations to the Executive Board.The Advisory Board will participate in activities to further the purpose of the association.

 

ARTICLE XIII

AMENDMENTS

 

Section 1.        The By-Laws my be amended by the affirmative vote of the majority of members present at any general meeting, provided such proposed amendments have been considered and recommended by the majority of the Executive Board prior to voting.

 

ARTICLE XIV

INTERPRETATION

 

Section 1.        The constitution and By-Laws shall be constructed and interpreted liberally but objectively in order to attain the goals of the association.

                       

ARTICLE XV

DISSOLUTION

 

Section 1.        In the event of dissolution of this association, the general membership should be notified and noted within 30 days of dissolution. Liabilities shall be resolved and funds shall be distributed to charity as agreed upon by the Executive Board.